SCANNING SERVICES
The Scanning Bureau has recently been enhanced to provide customers with highly professional and well managed scanning services that will generate an effective and efficient way to retrieve company information.
The Scanning Bureau offers your company a fully-comprehensive document management system. This system allows you to retrieve scanned documents on any device for viewing, printing or emailing directly from the retrieval system. Original documentation is safely stored in our secure offsite storage facilities..
A Document Management System that’s in-line with your requirements
Our strength lies in a survey that we conduct to understand your processes and document flow before we create a document scanning system for you. Our image system is versatile enough to design and create a document scanning solution that would best suit the objectives and requirements of your business.
The task of achieving an effective system is a labour intensive one. The success thereof lies in the manner of preparation of the documents for scanning, scanning the documents and indexing them for retrieval purposes. Each of our customers’ documents are very different (like their businesses) and the success of our system is mainly attributed to the fact that it’s customized specifically to meet the requirements of a specific job, as well as ensuring that quality control of each process is maintained at all times
MAIN SERVICE DETAIL
- Allows for information to be retrieved directly to your desktop for viewing, printing or emailing
- Retrieve information remotely, using Web enabled retrieval service
- The flexibility of our scanning software, Doc-u-trieve, allows your business to dictate to the document management system
- Information can be retrieved quickly and easily whilst the original documentation is safely stored, maintaining file integrity at 100%
- Flexibility allows intergration to 3rd party retrieval packages
THE PREPARATION INCLUDE;
- Removal of staples, paper clips or any alternative binding materials.
- Reparation of damaged documents.
- Ensuring that the fields necessary for indexing are present and visible on the documents.
- Ensuring that the document is visibly of scanning quality.
- If the document is not “scannable” or is missing index information, a reject control process is established, where the document is managed back to the client to obtain the index criteria or alternatively to obtain a better reprint of a bad original.
- A unique address is stamped onto the document comprising of the box number and a position number of the document in the box. This assists with final verification as well as an easy method of pulling the original from the box quickly and efficiently should the original be required.
- Documents are managed as either single or multiple page documents and are batched accordingly for processing.